LemonBits

  • Home
  • About
  • Contact me
Microsoft Teams

Microsoft Teams Shared channel review

Frane Borozan - September 13, 2022

Microsoft regularly updates its premier communication and messaging platform for businesses in the Microsoft 365 ecosystem, Microsoft Teams, with new features and functions.  

Among the existing features it currently has are:   

  1. Workspace Chat   
  2. Video Conferencing   
  3. File Storage  
  4. Application Integration  

Shared channels is a new feature that they previewed earlier in the year but was released for public use recently. It is a feature that enables communication with people and external stakeholders. This allows real-time, secure, and better collaboration with external stakeholders.

MS Teams Standard, Private, Shared channels difference

Here is my review and overall thoughts on Shared channels after testing the feature out.  

Before using Shared channels, I had several thoughts and concerns about the features. Questions were raised such as:

  1. Do Shared channels make private channels redundant?  
  2. Are the officials concerned still in control and informed about their role?  
  3. Are those officials still part of the organization?  
  4. Are there any owners or leaders at all?  

As I used the Shared channels function more and experimented with it in Microsoft Teams, here is what I learned about its advantages and benefits:   

  1. Seamless collaboration: Shared channels effectively cut the need for cumbersome channel management practices and actions like tenant switching, oversharing, and team proliferation which makes overall collaboration smoother and more efficient.  
  2. Realtime collaboration: I found out, and this has been useful in working with external partners, that Shared channels allow users to work on the same project in real time, whether they are internal or external users.  
  3. Admins in control: Shared channels have several control options available for admins, allowing them to determine the exact level of use and access allowed to users. 
  4. Reducing downtime costs: All the above meant that we began seeing an actual reduction in costs and expenses as inefficient processes were phased out and sprawl was reduced along with time saved. 

I have some concerns to the shared channels as well:  

  1. Lack of privacy  
  2. Lack of security  
  3. High visibility of content   
  4. Full access of internal and external users to all content   
  5. Inability to differentiate content for internal and external users  
  6. Access to sensitive information for external users  

So, in the end, from my experience, Shared channels are not some one-size-fits-all mechanisms that make private channels obsolete.  

Both have their uses depending on the occasion and context, and it would be wise to incorporate Shared channels in your overall Microsoft Teams strategy as and where they seem to best fit according to use.  

That is the optimum way to leverage private and shared channels for maximum gain while mitigating their shortcomings.  

Tags | Microsoft Teams
 0 0
Share Now

Frane Borozan

Helping SBC administrators kick-ass Google+

You Might Also Like

Office 365 auditing Microsoft 365, Microsoft Teams

Teams slow

February 12, 2021
How to create a shared channel and add teams and members? Microsoft Teams

How to create a shared channel and add teams and members?

February 15, 2023
Creating a secure Microsoft Teams and Shared Channels environment for guest users Microsoft Teams

Creating a secure Microsoft Teams and Shared Channels environment for guest users

February 21, 2023
How to invite guest users to Microsoft shared channels Microsoft 365, Microsoft Teams

How to invite guest users to Microsoft shared channels

March 13, 2023

Leave a Reply Cancel Reply

Your email address will not be published. Required fields are marked *

Previous Post #MicrosoftTeams Private Channels Access reviews! 🎉🎉🎉
Next Post #MicrosoftTeams Adds Support for scheduling chat messages

Connect with me on

Latest Posts

  • How to invite guest users to Microsoft shared channels

    How to invite guest users to Microsoft shared channels

  • Creating a secure Microsoft Teams and Shared Channels environment for guest users

    Creating a secure Microsoft Teams and Shared Channels environment for guest users

  • How to create a shared channel and add teams and members?

    How to create a shared channel and add teams and members?

  • Microsoft Syntex Advanced Management’s first capabilities

  • 5 Microsoft Teams management pro-user tips

  • What are roles and permissions in Microsoft Teams?

  • How do you create a team from scratch in Microsoft Teams?

  • Teams governance

  • External sharing in SharePoint

  • SharePoint governance

Recent Comments

  • Frane Borozan on Downloads folder slow to load/sort in Windows 10
  • güvenlik kamerası on Downloads folder slow to load/sort in Windows 10
  • Laki Lakovic on Opening group policy editor on a remote computer and forcing GP Update
  • Diane on Opening group policy editor on a remote computer and forcing GP Update
  • Manoj B on Differences between L1, L2, L3 system administrator guidlines
  • Travis Vroman on Teams slow
  • Yossi B on Remote Desktop Services Manager 2016
  • astha on SharePoint audit logs
  • Frane Borozan on Installing Remote Desktop Services 2016
  • Joe Zhou on Installing Remote Desktop Services 2016
  • Pino on Installing standalone Remote Desktop Gateway on the Windows Server 2012 R2 without complete Remote Desktop Services infrastructure
  • Eddy Wilson on Windows 10: Share a VPN Connection
  • haleybri.com on Remote Desktop Services Manager 2016
  • Atif on Remote Desktop Services Manager 2016
  • Tan Vu on KB2919355 The update is not applicable to your computer
  • Vinay on Installing Remote Desktop Services 2016
  • JOEL FERDY FEUBI TABOUE on KB2919355 The update is not applicable to your computer
  • Delmar on Installing standalone Remote Desktop Gateway on the Windows Server 2012 R2 without complete Remote Desktop Services infrastructure
  • Luke Welden on KB2919355 The update is not applicable to your computer
  • LM on Installing standalone Remote Desktop Gateway on the Windows Server 2012 R2 without complete Remote Desktop Services infrastructure
  • Anonymous987 on KB2919355 The update is not applicable to your computer
  • ANonyommus987 on KB2919355 The update is not applicable to your computer
  • Alan on Remote Desktop Services Manager 2016
  • Jagz on Installing Remote Desktop Services 2016
  • VG on SharePoint audit logs
  • VG on SharePoint audit logs
  • Kalle on SharePoint audit logs
  • 3 pandas on SQL Server security best practices
  • Kalle on SharePoint audit logs
  • Frane Borozan on Installing standalone Remote Desktop Gateway on the Windows Server 2012 R2 without complete Remote Desktop Services infrastructure
  • Erin Platt on Installing standalone Remote Desktop Gateway on the Windows Server 2012 R2 without complete Remote Desktop Services infrastructure
  • Tad Benoit on Remote Desktop Services Manager 2016
  • Dean Hufford on Installing standalone Remote Desktop Gateway on the Windows Server 2012 R2 without complete Remote Desktop Services infrastructure
  • Peter on Remote Desktop Services Manager 2016
  • Chris on Remote Desktop Services Manager 2016

Copyright © 2019 Frane Borozan. All rights reserved