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SharePoint alerts retirement

Frane Borozan - July 7, 2025

🚨 SharePoint Alerts Are Being Retired: What You Need to Know

From this Month SharePoint alerts are going into history! Microsoft has officially announced the phased retirement of SharePoint Alerts in SharePoint Online (doesn’t apply for on premises SharePoint). As part of their ongoing modernization of Microsoft 365, traditional SharePoint Alerts—used widely for decades to notify users of list or document changes—are being replaced by more advanced solutions like Power Automate and SharePoint Rules. While these newer tools offer greater customization and integration potential, the shift also brings added complexity for both users and admins.

Key Timeline:

  • July 2025: New tenants will no longer be able to create alerts.

  • September 2025: Alert creation will be disabled for all tenants.

  • October 2025: Existing alerts will expire 30 days after their next trigger. Users will receive email banners and can extend alerts via the “Manage my alerts” interface.

  • July 2026: All remaining SharePoint Alerts will be permanently removed and can no longer be extended or triggered.

What Should You Do to Prepare?

Organizations should update internal training materials and ensure helpdesk teams are ready to handle user questions once changes start rolling out. Microsoft recommends using the Microsoft 365 Assessment tool to discover and inventory current alert usage. Admins are encouraged to replace legacy alerts with modern workflows using Power Automate or SharePoint Rules. These alternatives offer more flexibility but require different permission levels and technical knowledge. Microsoft is also offering template-based examples to help kickstart the migration process.

What’s Next?

For organizations still relying on SharePoint Alerts, the message is clear: it’s time to plan your transition now. Run an audit with Microsoft’s tooling, map critical notifications to Power Automate or SharePoint Rules, and educate your users about the new systems. Communication is key—users need to understand not only that the feature is going away but how to get similar functionality through new means.

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