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Microsoft Teams, Office 365

Breaking permissions in Microsoft Teams

Frane Borozan - November 7, 2022

Do you know how to break permissions in #MicrosoftTeams? Is it possible to break Permission inheritance in the #MicrosoftTeams like we use to do it in the #SharePoint?

In #SharePoint when we break permissions for a list or document library that means the permissions from the parent are not inherited anymore by the children underneath. Items, where the permission inheritance is broken, will have unique permissions. #M365 administrators would agree this gives great power to the users but creates a lot of mess in the SharePoint environment because in a single site you can end up by having thousands of unique permissions. I like this because it allows end users a lot of customization on how and who will have specific permissions in SharePoint to collaborate on the files.

So what breaking permissions inheritance in SharePoint has to do with the #MicrosoftTeams? As you probably noticed am I a lot engaged in spreading the word about #SharedChannels. Recently my connection Terence Rabe recommended a way to use #SharedChannels for a specific use case which I really like and wanted to share it with everybody.

The use case follows:
We use them for cross departmental collaboration. Rather than creating a team for two departments to work together, or breaking security inheritance and assigning custom permissions in an existing team, (which undermines the team security model), we create a shared channel to allow members of the other department to collaborate in our team.

So the bottom line is if you have two departments that need to collaborate together, instead of creating new team with all required members inside, Terrence is effectively breaking Teams permissions inheritance and creates a #SharedChannel that allows members of the other department to collaborate with members of first department. This also keeps the environment clean of using too many teams, but allows to set custom members of a channel inside a team. Really like the real world use case.

If you have a special use-case for #SharedChannels that you use inside your company please share it with me, so we can spread the word more about #MicrosoftTeams #SharedChannels!

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